Workshop or Table Talk Host
Information + Resources
Hi Featured Session Host!
I’m so excited to team up with you to pull off something that’s going to be absolutely incredible.
The Innovation & Impact VA Summit is a 3-day online event that will help Virtual Assistants who want to future-proof their business by learning new tech skills or services, to learn how to have impact with their branding and marketing, tackle imposter syndrome and pick up strategies to increase their resilience as a business owner and to get rid of money mindset blocks, earning the confidence to raise their rates.
On this page, you’ll find all kinds of resources meant to make your life as a workshop or table talk host as easy as possible and answer any questions you might have. If you run into a question I didn’t answer, email me at firstname.lastname@example.org or ask over in the Speaker’s Hub (This is a private platform where we keep speakers, organisers, workshop and table talk hosts updated in the run up to the event, discuss next steps, answer your questions and get to know each other!)
As a session host, you’ll also get free access to the All Access Pass and if you contribute a bonus to this you will be eligible for the highest commission rate in our affiliate scheme! (More on this below.)
QUICK ACCESS LINKS
How it'll all work
Let’s do a quick rundown of how the whole thing will work.
The event will run from October 6th-8th 2021. During the day, speaker sessions will run on an immersive, interactive virtual event platform, where attendees can choose which sessions to join and move freely within the various platform areas at all times. There are speed networking options, a social networking lounge and an Exhibitor Booth hall. There will also be additional social and evening events available in the separate Summit Community Hub. (Similar to the Speaker hub but for all attendees, speakers and participants of the event)
During each day, there will be up to 15 Keynote Speaker sessions per day, in 4 separate themed ‘zones’: Innovation, Impact, Resilience & Income. Some Speaker times will overlap as there are parallel sessions.
There are specific times for workshop sessions both in the Event Platform and in the Community Hub. Times and locations will be agreed with you individually depending on what session you are running.
You can also move freely round the event at any point outside your sessopm window and interact with attendees if you want, including attending other speaker’s sessions, visiting the Expo booths or joining tables in the Social Lounge that connect you with other people by video.
There will also be a Summit Community Hub for attendees to hang out in outside of the event platform. All speakers and session hosts can access this (as well as your own private Speaker’s Hub) if you wish to interact more with attendees or join any of the hub events.
Leading up to the summit, we’ll have three to four weeks of promotion. You’ll be provided with email swipe copy, social media swipe copy, and social media graphics to make it all easy! I’ll even have a suggested posting/sending schedule for you to make promo easy to outsource to a VA. And of course, you can use your own branding, copy or graphics instead if you want to.
During the promotion phase, as the summit is running, and for a week after the summit is complete, we’ll also be promoting the All-Access Pass. This includes access to all the replays, audio files, worksheets & checklists, additional exclusive workshops & sessions and contributed bonuses from speakers and sponsors. This will provide immense value to our attendees, while making the work of promoting and creating a presentation worthwhile by allowing you to bring in affiliate commissions. Yay!
What I'll need from you
So this all sounds great, but what kind of work does it require of you? Let’s chat about it! My goal is to make this all as easy as humanly possible so we can all have a blast while providing great value and growing our businesses.
1. Basic Information
This information includes things like:
- Square headshot
Once you give me the thumbs up that you’re in, I’ll send you a link where you can upload all this information easily.
2. [OPTIONAL] All-Access Pass Contribution
The All-Access Pass will be a huge addition to the presentations we’re running. If you would like to provide a resource to be included this will make it even more valuable. This could be things like:
- Courses (big or small)
- 1-3 month memberships
Note: I expect this to convert well so I do not recommend contributing any 1:1 offers.
(Please note that coupon codes requiring customers to purchase your offer for a discount cannot be accepted.)
This is also an incredible way for you to get warm leads into your email list. Anyone who purchases and redeems your contribution is one more warm lead for your funnel!
Speakers and Session hosts who do contribute a premium resource (aka not something you’re giving away for free somewhere else) will get a 60% affiliate commission on sales, rather than 40%.
Information for these resources is due on 27th August. You’ll receive a questionnaire to fill out closer to that time to make passing the information to me nice and simple.
The power of an online summit comes from a group of experts coming together for a single cause. The joint promotion that happens because of that is a huge benefit to everyone involved.
Because of that, everyone is encouraged to share on social media and to email their lists during the main promotion period, starting on 15th September.
You’ll want to share using your affiliate link (which you can set up here) so you can get in on the 40% commission that will come from any All-Access Pass sales (60% if you’ve contributed a premium bonus).
You’ll find swipe copy and graphics in the Resource Vault below.
4. Live Participation
And last comes participation during the week of the event. Since we’ll already have done the work of creating the presentations and extra resources, we’ll be able to sit back and relax for the most part!
All I ask is that you participate in the chat during your presentation slot and interact in the Community Hub throughout the week to help attendees stay excited and engaged.
While you are not required to attend the events of other speakers, it’s highly encouraged! We’ll be able to get some great discussions going about the topics being presented.
While summits are great for overall visibility and making new connections, a little extra income never hurts either, right?
That’s exactly why I’ve set up an affiliate program for the All-Access Pass where you’ll receive a commission from all sales from traffic you refer to the event. Payouts will be made by 29th October.
You will also have the opportunity to submit a premium bonus if you so choose to help bring people to the event as an affiliate.
The commission structure is as follows:
- 40% for all speakers and session hosts
- 60% for all speakers and session hosts who include a premium bonus
The pricing structure for the pass will be:
- £47 fast action price available for 15 minutes after initial registration
- £97 early bird price available until 3rd Oct
- £147 normal price from 4th Oct (cart closes 15th October)
To make it as easy as possible for you to generate extra income, the Resource Vault includes things like email swipe copy, social media copy, and social share graphics. However, you’re more than welcome to write your own copy and even run your own Facebook ads.
Just remember to use your affiliate link, which you can create or look up here.
As with all affiliate promotions, be sure to disclose that you’re an affiliate when sharing with your audience.
- (NOTE: The Resource Vault and Links will be available from July –look out for an email and announcement in the Speaker Hub when these are available!)
Now for those resources I promised to make your life as easy as possible.
In this folder and in the Speakers Hub, you’ll find the following resources:
- Summit branding information (in case you’d like to show off that you’ve been featured on your website)
- Email swipe copy and suggested send dates
- Social media swipe copy and suggestion posting dates
- Social media graphics
View the resources here.
And in case you don’t want to dig through a folder, here are some buttons:
NOTE: Resource Vault & Links available from July - look out for email/announcement in the Speaker Hub when they are available!
Current Action Steps
Phew, that was a lot to cover! You’re awesome for making it this far
For the sake of clarity, here are your current action steps:
- Let me know you’re in (email Orla@iivasummit.com) or schedule a time to chat
- Join the Speaker Community Hub
- Provide your basic information once the link comes through
- Sign up for your affiliate account
- Let me know if you have any questions up to this point!
Remember to add the dates to your calendar. Because if you’re like me, if it’s not in your calendar it doesn’t exist.
Here’s a roundup of our key dates:
- Basic information: As soon as possible
- The All-Access Pass contribution information: August 27th
- Main Promotion period: September 15th-October 8th
- Summit dates: October 6th – 8th
- The All-Access Pass cart closes: October 15th
- Affiliate payouts: by October 29th